TRAFFIC F&A Assistant (TRAFFIC财务与行政助理)

JOB DESCRIPTION

Position title: TRAFFIC F&A Assistant  (TRAFFIC财务与行政助理)      

Reports to:  F&A Officer                

Location:   Beijing      

Main Responsibilities:

•     Support implementing andmaintaining sound financial policies and procedures for the projectimplementation to comply with WWF CPO, TRAFFIC and donor’s requirements;

•     Support preparation of monthly,quarterly and annual financial reports of the project to East Asia RegionalOffice and coordination with the Regional Office for information required forfinancial matters;

•     Checking and filing of paymentrequests and documentation during project implementation;

•     Preparing bank paymentdocuments, arrange bank payment against approved payment requests for theproject;

•     Entry of financial data intothe financial system and/or excel templates;

•     Working with the projectmanagers and TRAFFIC F&A Officer and assist in developing financial reportsand budgets;

•     Managing the project’scontracts and related documents in relation to finance with partners andvendors in line with WWF CPO’s contract management standard;

•     Organizing logistics, e.g. forproject-related events or travel;

•     Assist to maintain the fixedassets records and material management database.

Working Relationships：

1. Internal

•     TRAFFIC/WWF-China team andsupport staff, as well as TRAFFIC Regional Office (e.g. Regional F&Manager)

•     Provide support to otherproject team staff in special cases

2. External

•     Interacts with the bank,relevant private sectors, resources owners, other partners and communityorganizations, primarily in the country when necessary to deliver the agreedoutputs of the projects’ activities.

Qualifications:

·    Degree in accounting, financial management or businessadministration

·    Proficient in English and Chinese, both writing andverbal communication skills

·    At least one year working experience in accounting oradministration with solid knowledge in accounting

·    PC literacy in MS Office Applications and proficiency inExcel and computerised accounting system, preferably Sage 300 (formerly knownas ACCPAC)

·    Experience in project management and event planning isan added asset

·    Attention to detail

·    Excellent networking and teamwork skills

·    Excellent skills in planning, organization, time management,facilitation, and coordination

·    Independent, self-motivated and able to work underpressure

Program Brief:

TRAFFIC, the wildlife trademonitoring network, is the leading non-governmental organization workingglobally on trade in wild animals and plants in the context of bothbiodiversity conservation and sustainable development.

TRAFFIC specializes in:

•    Investigating andanalyzing wildlife trade trends, patterns, impacts and drivers to provide theleading knowledge base on trade in wild animals and plants;

•    Informing, supportingand encouraging action by governments, individually and throughinter-governmental cooperation to adopt, implement and enforce effectivepolicies and laws;

•    Providing information,encouragement and advice to the private sector on effective approaches toensure that sourcing of wildlife uses sustainability standards and bestpractice;

•    Developing insight intoconsumer attitudes and purchasing motivation and guiding the design ofeffective communication interventions aimed to dissuade purchasing of illicitwildlife goods.